What changes
Before and after, in four lines
Buddy punching ends
A fingerprint cannot clock in for a colleague. Presence becomes personal.
Timesheets compute themselves
Shifts, lateness and overtime by rule, not by memory or argument.
Disputes shrink
The record is biometric, timestamped and auditable.
Rollups across sites
HQ sees attendance across branches and sites daily.
Fit by workforce
Office, industrial and field: each clocks differently
Office
Fixed terminals at entrances with clean fallback policy for the occasional unreadable finger.
Industrial & site
Rugged terminals at choke points, built for dust, heat and gloved hands. The same sites often need PPE analytics.
Field & distributed
Rugged mobile terminals for crews that never pass a fixed gate.
How it works
From a fingerprint at the gate to a payroll line
The system is a pipeline. Each stage removes a place where hours used to leak, and the last hands payroll something it can consume without rework.
| 01 · Enroll | Each employee is enrolled once, and their biometric template syncs to every clocking terminal at the sites where they work. |
|---|---|
| 02 · Clock | Every punch is a verified identity with a timestamp and the terminal it happened at. A colleague cannot clock for an absent friend. |
| 03 · Compute | The rules engine applies shift boundaries, grace periods, overtime rules and leave, turning raw punches into computed hours automatically. |
| 04 · Review | Exceptions surface for HR: the missed punch, the unauthorized overtime, the pattern worth a conversation. Nobody wades through raw logs. |
| 05 · Export | Approved hours hand over to payroll in the format it consumes, with rollups across branches and sites landing at HQ daily. |
Three ways to clock, matched to the workforce
Most employers run a mix. The survey decides which method covers which crew.
| Method | Where it fits | Strength | Watch for |
|---|---|---|---|
| Fixed terminal | Office entrances and gates | Fast, low friction, always in place | Needs a clean fallback policy for the occasional unreadable finger |
| Rugged terminal | Factories, plants and construction sites | Built for dust, heat, moisture and gloved hands | Placement must match the true choke points, not the site plan |
| Mobile terminal | Field crews that never pass a fixed gate | Clocking happens where the work happens | Charging and sync discipline when crews return to coverage |
Shift rule engineering
The hardware is the easy half
The value is in the rules: night shift boundaries, grace periods, overtime authorization, leave interaction. We configure and document these with your HR team during commissioning.
Chasing Sun deploys the full chain: terminals at the right choke points, attendance software configured to your shift rules, and clean handover into payroll.
How we deliver
From workforce survey to a payroll run you trust
01 · Site survey
We map headcount, sites, shift patterns and the choke points where clocking will actually happen.
02 · Design & quotation
Terminal placement, software configuration and a bill of materials you can audit, usually within 48 hours.
03 · Installation & commissioning
Terminals installed, staff enrolled, shift rules configured and documented with your HR team, then proven on live punches.
04 · Training & support
HR and payroll teams trained on their own data, with ongoing engineering support from Nairobi.
Terminals come through authorized distribution with manufacturer warranty, and the team that configured your rules stays reachable 24/7. When a payroll cycle is on the line, you talk to the engineers who know your setup.
Questions we hear
Time and attendance, answered plainly
Will it work with our payroll system?
Handover into payroll is part of commissioning. We configure the export to the format your payroll consumes and prove the round trip before go live.
What actually stops buddy punching?
The credential is a fingerprint or a face, matched to a template. It cannot be lent to a colleague the way a card or a signature sheet can.
Can it handle night shifts, overtime and leave?
Yes. Shift boundaries, grace periods, overtime authorization and leave interaction are configured and documented with your HR team during commissioning.
We have branches across the country. Does HQ see everything?
Attendance rolls up across branches and sites daily, so HQ sees one picture instead of chasing spreadsheets.
What if an employee's fingerprint will not read?
The fallback policy is defined per site: extra fingers enrolled, a second modality, or a supervised exception that still leaves an auditable trail.
What support do we get after go live?
Local engineering in Nairobi, reachable 24/7 by phone or on WhatsApp, with hardware covered by manufacturer warranty through authorized distribution.
Request a workforce flow assessment
Tell us your headcount, sites and shift patterns. We'll map the choke points, terminals and rules that put payroll beyond argument.